How Our Aircraft Parts Sourcing & Traceability Process Works
A structured, compliance-led sourcing process — designed to reduce risk, rework, and downtime and downtime across FAA and EASA environments.
Compliance-first · Traceability-driven · AOG-ready
Our Sourcing Process
We follow a defined, repeatable process to ensure parts are sourced responsibly, documented correctly, and delivered in line with operational requirements.
1. Submit RFQ
Provide part number(s), quantity, condition requirements, traceability expectations, and target delivery timeline. AOG or critical requirements should be clearly flagged at this stage to allow prioritised sourcing and allocation.
Incomplete RFQs may delay sourcing or limit available options.
2. Sourcing & Verification
We source parts through vetted suppliers, perform initial authenticity, traceability, and documentation checks, and evaluate suitability before progressing commercially. Traceability is assessed against customer requirements and applicable regulatory standards (e.g. EASA Form 1, FAA Form 8130-3)
Suppliers are assessed based on documentation quality, history, and responsiveness — not just price.
3. Review & Decision
We present a compliant supply option, including pricing, lead time, condition, and supporting documentation, for your review and approval.
Options are not progressed if documentation or traceability does not align with stated requirements
4. Delivery Coordination
Once approved, we coordinate logistics, documentation handover, and delivery in line with agreed commercial and delivery terms.
Chain-of-custody, export, and regulatory considerations are managed where applicable.
Typical response times depend on part complexity and market availability. AOG requirements are prioritised.
What to Expect when Working with UISSW
What We Do
✔️ Supply on demand, aligned to defined requirements
✔️ Prioritise traceability and documentation
✔️ Communicate clearly and technically
✔️ Align sourcing with regulatory expectations
✔️ Escalate issues early, not late
✔️ Reject options that do not meet traceability or documentation standards
What We Don’t Do
✖️ Push shelf stock
✖️ Present undocumented options
✖️ Optimise for speed over compliance
✖️ Rely on generic sales scripts
✖️ Disappear after sending a quote
To Quote Efficiently, We Recommend Including:
Part number (P/N)
Quantity
Condition (New / OH etc.)
Traceability requirements
Target need-by date
Delivery location
Alternate P/N acceptance (if applicable)
Clear requirements allow us to trade confidently, allocate supply correctly, and avoid downstream delays
Compliance is Not Optional
We operate with a compliance-first mindset. Documentation is reviewed before commercial discussions, and export or regulatory considerations are handled responsibly where applicable.
Documentation reviewed before presentation
Traceability aligned to customer requirements
Export considerations handled where applicable
Documentation and traceability expectations are aligned before any commercial commitment is made.
Ready to Submit a RFQ?
Send your requirement and we’ll assess availability, documentation, and supply feasibility transparently.